How Jane Helps Me Manage My Practice in Canada and Abroad
When I talk to therapists about starting a private practice, I always emphasize that freedom is a result of structure. As a digital nomad RCC, my “office” has been everywhere from BC to the islands in the Galapagos. There was a lot I needed to learn in order to ensure that I could both see my own clients while I’m abroad and also manage my group practice in Vancouver at the same time. The only reason I can maintain that lifestyle is because of the foundational tools I’ve put in place.
In this blog I wanted to pull back the curtain and introduce one of the foundations of my practice that makes my private practice possible.
The Non-Negotiable: Secure Data Residency
As BC-based practitioners, our foundation must be ethical and compliant. The biggest question I get in my consulting work is: “How do you stay compliant with PIPA and PIPEDA while traveling?”
The answer is simple: I don’t DIY my security. I rely on the Jane app. Even when I’m working from a different time zone, my clinical data is securely stored on Canadian servers. Using a dedicated Jane EMR provides that essential Canadian anchor, ensuring my clients’ sensitive information is protected by Canadian law regardless of my physical coordinates. Jane is a clinic management software and EMR for health practioners, including counsellors that makes it simple to book, schedule, meet, chart, bill, and get paid.
New to Jane? Use my Promo code to get a FREE MONTH when you sign up with Jane for the first time. Use AMYKOBELT1MO at the check out!
Hi, from the Galapagos!!! I used Jane all over Central and South America and absolutely loved it!
The “All-In-One” Advantage: Simplicity is Key
One of the very first pieces of advice I give to the therapists I mentor is this: Don’t overcomplicate your systems. When you’re starting out, you don’t want to be juggling five different logins for your calendar, your notes, your billing, and your video calls. It’s a recipe for administrative burnout. I tell every therapist that I work with that the Jane software is worth its price 100 times over because it keeps everything in one simple, easy-to-use place. These are my favourite features:
- Integrated Online Booking: Clients can see your availability and book in their own time zones, and drastically cut down on the back-and-forth of emailing to book.
- Seamless Clinical Notes: Everything is stored securely and is easy to reference.
- One-Click Telehealth: High-quality and encrypted video calls are built right in—no extra Zoom subscription needed.
- Integrated Billing: Jane Payments helps you store and charge client credit cards, and there is an optional add-on for helping you bill to third-party insurance companies.
The “Investment” Hesitation
I know that when you are first starting out, every monthly subscription feels like a heavy commitment. It’s normal to feel nervous about overhead when you don’t have a full caseload yet. However, I truly believe that choosing the best practice management software early on is an investment that helps you fill those spots faster.
When a potential client visits your site, they are looking for a sense of safety and professionalism. A clean, easy-to-navigate booking portal signals that you are an organized, established professional. If booking is difficult or feels “clunky,” you might lose a client before you even meet them. Jane makes the “onboarding” process so seamless for the client that it actually helps build the therapeutic alliance before the first session.
Building Your Own Foundation
If you’re currently building the foundations of your own clinic, I highly recommend checking out Jane’s New Practice Guide. It’s a free, practical resource built from real-world advice from clinic owners across North America.
If you want to learn more about how I structure my private practice practice, or if you’re ready to see the software in action, you can connect with Jane for a free demo.
Ready to get started? I currently have a promotion for new Jane users! Use my code AMYKOBELT1MO for one month FREE!
If you want help optomizing your Jane account and private practice I’d love to support you in a private practice consultation. Sign up for a free 15 minute consultation call if you have any questions before booking a session!
